Question 1

How does Aleq automate accounts payable?

Accepted Answer

Aleq is an AI accounting platform that handles the whole AP workflow. A bill PDF lands in your inbox, and Aleq reads the vendor, invoice number, amount, and due date with a confidence score on every field, suggests the GL coding, runs the three-way match against the PO and the goods receipt, and routes it up the approval chain your policy defines. Approved bills drop into a payment run staged for your bank rails — Aleq never moves money itself. It also catches duplicates, holds changed bank details, and spots early-pay discounts, like a 2/10 term worth $3,768 on a single $188,440 wire. Every step is logged and audit-ready.

Question 2

What is AP automation software?

Accepted Answer

AP automation software takes an invoice from arrival to payment without manual keying: capturing the bill, coding it, matching it to a purchase order, routing approvals, and preparing payment. Tools like Bill.com and Ramp automate pieces of this but still lean on humans for data entry review, coding, and exceptions. Aleq is an AI accountant that does the work end to end: it reads each bill with field-level confidence scores, applies your GL coding, runs the three-way match, enforces your approval thresholds, and stages payments for your own bank rails — while posting balanced double-entry journals to its ledger as it goes.

Question 3

What is three-way matching in accounts payable?

Accepted Answer

Three-way matching verifies a bill against two other documents before it's paid: the purchase order you raised and the receipt proving the goods or services actually arrived. Quantities, prices, and totals must agree across all three — so you never pay for an order no one approved or a shipment that never showed up. Done by hand, it's slow enough that many teams skip it below a threshold. Aleq runs the three-way match on every bill automatically, clears the ones that tie out, and holds any mismatch with an explanation before a dollar moves.

Question 4

What is the best AP automation software?

Accepted Answer

It depends on how much judgment you want the software to carry. Bill.com is the standard for payment workflows but still requires manual keying and review; Ramp pairs AP with corporate cards. Aleq is built for teams that want AP done, not just organized: it reads every bill with confidence-scored extraction, codes it, runs the three-way match, and enforces your approval chain — a second signer over $100k, the controller above $25k — then stages payments for your rails without ever moving money itself. It learns your vendors and earns autonomy one vendor at a time, and it's live in 48 hours.

Question 5

Can AI read and process invoices automatically?

Accepted Answer

Yes — and modern AI goes well past OCR templates. Aleq reads the invoice like an accountant would: it extracts the vendor, bill number, amount, and due date, and suggests the GL account, each with its own confidence score — 100% on an amount, 96% on a coding suggestion. There's no template setup and no misread characters silently keyed into a second system; anything below its confidence bar is flagged rather than posted, because nothing posts on a guess. Over time it learns each vendor's coding — an $88,440 monthly AWS bill it has seen 36 times runs alone, while a brand-new vendor asks first.

Question 6

Is AP automation safe?

Accepted Answer

It's safer than a shared inbox and manual keying, if the controls are real. Aleq never moves money on its own — it stages matched, coded, approved payments for your existing bank rails, and you release them. Your approval policy is enforced in software: anything over $25k routes to the controller, a six-figure wire requires a second signer and the CFO, and only bills from a vendor with a proven track record and a tied three-way match clear automatically. Every bill carries the PDF it came from, the PO and receipt it matched, and who approved it — full provenance, one export, audit-ready.

Question 7

How does AP automation prevent duplicate payments?

Accepted Answer

Duplicates happen when the same invoice enters through two channels — a vendor mails a check for a bill that's also on ACH autopay, or a PDF gets forwarded twice. Manual review catches this inconsistently. Aleq checks every incoming bill against everything already in your books: same vendor, same amount, same invoice number gets held and flagged, not paid twice. The suspect bill stays visible with the reason it was stopped, so a person decides. And because Aleq posts to a double-entry ledger, there's exactly one record per obligation — the structure itself resists paying the same debt twice.

Question 8

How does AP automation prevent invoice fraud?

Accepted Answer

The two big fraud vectors are fake vendors and hijacked bank details — an email announcing that a known supplier has new routing information. Aleq stops both before any payment is staged: a bank-detail change on a known vendor is held until a human confirms the payee, and a brand-new payee with no payment history is flagged for verification before its first bill can be paid. Combined with three-way matching — no payment without a PO and a receipt that agree — and an enforced approval chain, there's no path where a convincing PDF alone gets money moved.

Question 9

Does AP automation software handle 1099s and W-9s?

Accepted Answer

Aleq handles the collection and tracking side. It flags every vendor that will need a 1099, and any bill from a vendor missing a W-9 is held — coded and ready, but not payable — until the form is collected, so you're not chasing paperwork in January. It keeps your year-end totals per vendor current through the year. Aleq doesn't file the 1099s itself; it keeps the data complete so filing is a report you run, not a reconstruction project across an inbox and a spreadsheet.

Question 10

How long does it take to implement AP automation?

Accepted Answer

Traditional AP implementations run weeks to months: OCR template setup, approval workflow configuration, vendor onboarding. Aleq is live in 48 hours. You point your bill inbox at it and it starts reading bills immediately — no templates, because the AI reads the document rather than matching a layout. It begins in supervised mode, suggesting coding and matches for your approval, and earns autonomy vendor by vendor as its work holds up. You can forward a week of real bills and watch it read, match, and route every one before changing anything about how payments actually go out.

Pays the right bills. On your approval.

Today, every bill is keyed, chased, and matched by hand.

It reads the bill, codes it, and posts it.

Nothing pays on trust alone.

A vendor at a time, never all at once.

What CFOs ask first.

Put Aleq on your bill inbox.